BC Steering Committee Coordinator (Volunteer)

Position Overview

VersaFi is seeking an enthusiastic, organized, and collaborative volunteer to serve as Coordinator of the BC Steering Committee.

Working closely with the BC Steering Committee Co-Chairs and VersaFi staff, the Coordinator will support the effective operation of the committee, facilitate communication, coordinate meetings, and help advance the chapter’s annual objectives.

This role is ideal for a finance professional who is passionate about advancing women in the industry, enjoys working with diverse stakeholders, and is interested in contributing to the growth and success of VersaFi’s Vancouver & Victoria community.

The Coordinator will also help foster a positive, inclusive, and collaborative volunteer environment where committee members feel engaged, supported, and empowered to contribute.

Key Responsibilities

Steering Committee Coordination and Administration

• Coordinate and schedule regular Steering Committee meetings in collaboration with the Co-Chairs and VersaFi staff.
• Manage meeting logistics, including calendar invitations, virtual meeting links, venue arrangements, and meeting materials.
• Prepare and circulate meeting agendas, supporting documents, and other relevant communications.
• Attend Steering Committee meetings, record meeting minutes, and distribute action items and follow-up materials within two business days.
• Maintain accurate committee contact lists, meeting records, and shared resources.
• Track committee action items, deadlines, and deliverables to support accountability and progress.
• Support consistent communication between Steering Committee members, Co-Chairs, subcommittee leaders, and VersaFi staff.

Subcommittee Coordination and Support

• Support communication and collaboration across the chapter’s subcommittees, including Membership, Professional Development, Student Engagement, and other committees established by the chapter.
• Work with subcommittee leaders to collect meeting updates, planned activities, and progress against annual objectives.
• Ensure subcommittee meeting overviews are submitted in advance of monthly Steering Committee meetings.
• Assist in tracking annual subcommittee and individual objectives, including key initiatives, responsibilities, and timelines.
• Encourage collaboration between subcommittees to maximize resources, participation, and impact.

Community Building and VersaFi Ambassadorship

• Serve as an ambassador for VersaFi and actively champion its mission to advance women in finance.
• Leverage personal and professional networks to raise awareness of VersaFi programs, events, and membership opportunities.
• Encourage meaningful participation and relationship-building across the finance community.
• Contribute ideas and recommendations to strengthen the chapter’s impact and engagement.
• Help create a welcoming, collaborative, and enjoyable volunteer experience for all committee members.

Volunteer Commitment and Expectations

As a member of the Steering Committee, the Coordinator will be expected to:

• Attend at least 80% of scheduled Steering Committee meetings.
• Participate in chapter events and initiatives whenever possible.
• Respond to committee communications, meeting invitations, and requests in a timely manner.
• Provide advance notice when unable to attend a scheduled meeting or event, ideally at least two days.
• Support the committee in establishing and tracking annual objectives aligned with VersaFi’s priorities.
• Collaborate respectfully with Co-Chairs, committee members, and VersaFi staff.
• Promote VersaFi’s events and initiatives through professional networks and social media, where permitted by employer policies.
• Demonstrate initiative while recognizing the shared, volunteer nature of committee responsibilities.

VersaFi recognizes that volunteers balance their committee commitments with demanding professional and personal responsibilities. Our goal is to create an engaging and rewarding experience with clear expectations, shared accountability, and manageable responsibilities.