Director of Finance & IT

THE POSITION

Join this progressive, national organization in supporting its 2,500-person membership of professional screenwriters.

The Director of Finance & IT is part of the senior management team and manages our departments of Finance, Remittance and Information Technology. They will assist in overseeing the operations for WGC and the Canadian Screenwriters Collection Society (CSCS).

This position reports to the Executive Director and currently oversees six (6) staff. The position attends meetings of Council, the National Writers Forum, Investment Committee and represents the WGC on external committees (such as AFBS Fraternal Benefit Society Board of Governors) and completes other tasks as required by the Executive Director.

RESPONSIBILITIES

Finance

• Become familiar with the how both the Writers Guild of Canada and Canadian Screenwriters Collection Society run their businesses to provide meaningful direction to finance and other staff and provide insightful financial reports including budgets and forecasts and recommendations for the Executive Director, Council and other meetings as needed.
• Act as signing officer for the Writers Guild of Canada and Canadian Screenwriters Collection Society. Complete and/or review all financial transactions and ensure accuracy and compliance. Oversee completion of government remittances, staff payroll, staff insurance and benefits.
• Oversee the work of the Finance Manager and fill in when the Finance Manager is absent.
• Ensure appropriate finance controls, policies and procedures are in place.
• Manage banking requirements and liaise with the banks regarding services.
• Oversee WGC’s investments:
• Ensure investment policy compliance and liaise with investment firm
• Initiate and attend Investment Committee meetings
• Liaise with external auditors, supervise the annual audit internally.
• Become familiar with our staff collective agreement and prepare financial documents and recommendations during staff bargaining with the USW.

Remittances

• Oversee the work of three Remittance staff who are responsible for processing member insurance and retirement payments. Involved in hiring and training new staff as necessary.
• Ensure appropriate controls, policies and procedures within the Remittance department, and liaise with the Finance and Industrial Department as required.
• Manage Producer Remittance Entry System (PRES), an online database portal.
• Liaise with developers to troubleshoot, oversee updates, tests and new functions on PRES.
• Resolve issues with insurance and retirement contributions and liaise with AFBS Fraternal Benefit Society as needed.
• Review and publish on the website monthly member statements of earnings and benefits.

Information Technology (for WGC and CSCS)

• Develop and execute an IT strategy aligned with business objectives. Evaluate new technologies and implement updates to existing systems as required.
• Lead and supervise work of the department staff and source external vendors when required.
• Oversee the planning, implementation, and maintenance of IT infrastructure including on and off premises networks, servers, software applications, and data storage systems.
• Lead the execution of IT projects, ensuring timely delivery within budget and scope.
• Manage and support complex database environments on and off premises and data exchange between the same.
• Manage and support the organization’s website environment.
• Develop and enforce IT security policies and procedures to safeguard sensitive data, ensuring compliance with relevant regulations.
• Manage the IT department budget, allocating resources effectively to support projects and initiatives.
• Negotiate contracts and manage relationships with technology vendors.
• Communicate complex technical concepts clearly to non-technical stakeholders, aligning IT initiatives with business needs.
• Provide technical support to users and troubleshoot system issues.

Operations

• Oversee management of the office – administer and negotiate lease and other vendor agreements. Manage Administrative Support staff.
• Ensure the proper, organized and secure storage of physical and digital files.
• Assist the Executive Director in HR matters including staff policies, processes, compliance with health and safety and other requirements.
• Other duties as assigned by the Executive Director.

COMPENSATION

A competitive compensation package including base salary (range between $130,000 to $140,000), comprehensive medical and dental coverage, a generous RRSP contribution, and flexible vacation and sick leave will be provided.

The WGC office is located in downtown Toronto. Work is predominantly remote, but must be willing to attend the WGC office, events and travel as required.